Populate another software platform via api

This is a bit of a strange question but I’m building an app that allows a user to generate a list of students to enrol on a course.
They can submit the list to a training provider via an email and it will contain all the student information.

If they are submitting the list to a training provider who uses specific software to manage student enrollments, can I prepopulate their enrollment form?
Would I need to use an API and request API access from the software provider?

I’m still fairly new to working with API’s so I’ve been learning as I go, I just don’t know if this is possible or practical.

Also, if anyone could recommend a good place to research or learn more about this, I’d greatly appreciate it?

Cheers

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