I’m having some issues figuring out how to schedule a flow on lists within lists. I have been successful scheduling an API on a list to create a list of things. But now I need to go a step deeper. I’m working on creating a list of tasks for many users to perform. Here’s my scenario:
My clients will use our tool to gather feedback from their staff on many different products and services they use as a company. Rather than having them list every user (out of hundreds) for each product, I have them assign a department and job title to each product and then assign multiple users to the product by searching for users with that dept/job title. That part is easy and results in a list of what I’m calling “Master Tasks” - a Product, Due Date, and List of Users that should provide feedback.
So, now I have say 30 master tasks which each may have 30 users assigned. What I’m trying to figure out is how I turn that into a list of 900 “Tasks” that are unique to the User/Product combo. Essentially, I need to run an API on the list of users within the list of Master Tasks.
Any thoughts on how to approach this? My current build (below) would only create a task for each Master Task rather than for each user assigned to each master task.
Well, seems like every time I start to post on the forum I figure out a solution…just like how talking through a problem with someone often leads to an answer.
I just needed to have two separate API workflows - first one updates the Master Task and then schedules an API on the list of users for that task…which creates the user level tasks.
You should be able to accomplish by inserting a second Schedule API Workflow on a List action on Staff Members before the create_eval_tasks workflow.
So you would create another end point called say create_eval_userlist and change the first schedule workflow on a list to this. You just need to pass the Evaluation Master Task since the evaluation and due date are included in that information.
Now you have initiated a second workflow for every master task in your list. The create_eval_userlist endpoint will now be set up to run a workflow on the list of Staff Members contained in the Master Task staff members list. So it would look like this:
Now you are running a separate workflow for every Staff Member in that list and passing the due date and correct evaluation. Configure your create_eval_tasks endpoint like this and you should be good to creating new Evaluation Tasks.
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