Privacy Rule Advice

Hi, I have created an app but didn’t look much into privacy rules while building the app. There are multiple data types with each one having multiple fields.

However, two data types are critical to me and I don’t want to disclose some of the fields in each of them to other users. How do I ensure that?

I have used various conditions on UI which refer to data types’ fields. How do I find out which data types and its fields are being used on the UI in conditions in the elements and custom states?

Will I also have to check each and every workflow to find out which fields are being used and apply privacy rules accordingly.

Can I ignore privacy rules for backend workflows?

App search tool is your friend!

CleanShot 2025-05-12 at 20.41.18

Privacy rules are the only thing that restrict data access in your app. If the privacy rule allows the user to see the Thing/its field, then they can see it, even if you don’t display it anywhere in your app.

If you wouldn’t feel comfortable with having the data you’ve made public on the homepage, it should have privacy rules.

Hey thanks for this suggestion. I was not aware of it. This is going to be super useful.

Hi. Can I make the fields which are being used in “only when” condition private?

Not if they’re in the front-end

Will I need to schedule backend workflow in case I want to keep these private? Will that be too heavy?

Yes

No, don’t worry about it.