Scheduling workflow when a task is not completed by a specific time

Need help APIs
1

I’m trying to set a workflow to check if a task is marked complete every day that is scheduled at a specific time and if the action is not completed then that will trigger a different workflow.

Users can create a task that repeats daily at a specific time that they choose. There is a button that marks their task complete. When that button is clicked, it triggers a workflow to create a new thing which is a notification that is sent to other users saying it is complete.

I want to create a workflow that will check if the task is not completed at the time it is scheduled that day. If it is not completed I want that to trigger a workflow to create a notification saying it’s not complete.

Does anyone know how to create this?

2

There are lots of possible ways to do it.

For one, you could do this:

You can have a yes/no field in that task and every x time of the day, have a workflow to run and check if that task’s completed is “no” and if “no”, have a workflow to send a notification.

3

Thats a great idea. I have learned much about scheduling workflows. How do I set the workflow to run at the time of day when the task is scheduled?

4

Can you elaborate? What do you mean by “run at the time of the day when the task is scheduled”?

Is it like:

User scheduled this task 5pm today and the system should check and run the workflow by tomorrow, 5pm as well?

5

Yea so they create a task that they want to complete everyday.

When creating a task they select the time of day they want to complete it.

For example, I can create a task to meditate everyday by 6am. When I mark that meditation complete by 6am the workflow to create the notifications sating its incomplete will not be triggered. But if i dont mark the task complete by 6am then it will trigger the workflow.

Do I set a condition on the workflow that says only when current date and time > tasks due date?

Also
I have a y/n field for tasks and a workflow that that changes the task back to no everyday at midnight.

I’m not sure if changing it back to y/n will work because I also would like to save the date and time that the task was marked complete everyday so users can see how many days in a row they complete their meditation.

6

resetting it in the midnight might be a bit of a problem. What if they have a task during the midnight?

Here’s a different take for me:

create a different datatype related to that task and let them set a recurring interval, this way they are not only limited to the hours per day but they could also set it every x days / weeks

You can simply create a new datatype every subsequent schedule.

7

Ok, I created a different data type with a date interval but I don’t know how that works.

When creating the interval, I’m guessing the date and time picker element will be where the interval gets the data from but what do I need to do to make it recurring?

When a task is marked complete, would I just have a workflow create a new interval the following day at the same time?

8

I’ve never created a date interval in bubble and don’t fully understand them as you can probably tell…